Artist Resources

Updated August 27, 2012

Hello, you talented artist, you! We're so glad to have you at the 52nd Brandywine Festival of the Arts. Click on the items below to view and download the digital Artist Resources.

Everything in the information packet is here on this page, too, but we strongly recommend saving the above files for your own records. If you can't open the files, email Bailey at bailey@brandywinearts.com for help.

Information

Official Date and Time

The Brandywine Festival of the Arts (BFA) will take place on Saturday, Sept. 8, 10:00 AM to 6:00 PM and Sunday, Sept. 9, 10:00 AM to 4:00 PM. There are no rain dates; the event will take place rain or shine.

Location

The show takes place in the Josephine Gardens section of Brandywine Park, across from the Brandywine Zoo. For mapping/GPS purposes, use this address:
1001 N. Park Drive
Wilmington, DE 19802

Artwork

The BFA does not tolerate the following: buy-sell items, mass produced items, bringing items unlike those juried, or setting up booths unlike those juried. Violators will be expelled immediately from the show with no refund.

Booth Staffing

You will receive wristbands for yourself and any assistants/staff; this grants you entry and reentry into the park. More wristbands are available at the BFA tent.

Booths must be occupied at all times during regular festival hours. Volunteers will be on hand to booth-sit if you need a break. In the event that your space is unoccupied by booth furnishings or persons for an extended period, the BFA has the right to repurpose your booth without refund.

Booth Furnishing

It is the exhibitor’s responsibility to furnish the assigned booth space with a tent or canopy and display materials. The BFA does NOT provide any tents or display materials. Electrical connections are not available unless you have made previous arrangements. Generators are allowed but must be pre-approved.

Tent Rental

The official rental company for the 2012 BFA is All Event Party Rental. They will deliver, install, and pick up 10'x10' tents for the weekend. Tables, chairs, and display fixtures are also available. Call (888) 892-7368 to reserve.

Setup

Festival grounds will be open for setup on Thursday and Friday, Sept. 6 and 7. You may arrive any time within setup hours, but you must unload everything from cars, trucks, or trailers by Friday. Vehicle access will be extremely limited on Saturday.

Early unloading and trailers - Thursday, Sept. 6, 12:00 PM—7:00 PM

Large trailers must arrive on Thursday. All other vendors may to drop off tents, tables, and other large items on Thursday as well.

Regular unloading - Friday, Sept. 7, 9:00 AM—7:00 PM

You must check in at the gate when you arrive. A BFA staffer will give you a pass that allows you to drive on the grounds and park while unloading. You will be able to drive up to your booth space to unload, but please move your vehicle to a parking area before setting up your booth.

You may leave artwork in your booth on Friday and Saturday nights. Local police will guard the park overnight. If you prefer to remove your artwork overnight, you may drive into the park on Saturday night after 6:30 PM as long as you display your loading pass.

Breakdown

Booths must remain set up for the entire festival, 10:00 AM to 6:00 PM on Saturday and 10:00 AM to 4:00 PM on Sunday. Breakdown will begin at 4:00 PM on Sunday.

Loading - Sunday, Sept. 9, 4:00 PM—8:00 PM

When you have packed up, a BFA staffer will check that you are ready to leave and give you an exit pass. You may then bring your vehicle onto festival grounds to load out.

Parking

Upon arriving at the park, you will receive ONE parking pass per 10’x10’ booth space. You must display this pass on your vehicle’s dashboard while parked during the festival. It is strongly recommended that you arrive between 7:30 AM and 8:00 AM on festival days to obtain a parking space. Increased foot traffic and road closures will make it extremely difficult to get in after this time.

Please note that you may bring multiple vehicles on setup days, but only one on festival days. Make arrangements to carpool if you are sharing a booth with another artist.

Credit Card Processing

There is no wireless internet in the park. If you process credit cards with a smartphone app, you’ll have to use 3G.

The BFA will offer credit card processing for vendors who do not already accept credit cards. Payment procedure is as follows:

  1. Write a sales slip for the item(s). Keep one copy and give one to the customer.
  2. The customer takes the sales slip to the BFA booth.
  3. We charge the customer's card and give the customer a receipt.
  4. The customer returns with a receipt and picks up the item(s) purchased.

There is a 5% processing fee for all credit card transactions. The BFA will send payment to artists as soon as all credit card charges have cleared.

Large Items

Vendors selling large or heavy items are encouraged to let customers pick up their purchases at the end of the day. Alternatively, customers may obtain a pick-up pass from the official festival booth and bring a car around to the southeast end of the park. Volunteers will be on hand to help with loading artwork.

Insurance

The BFA is not responsible for insuring the exhibitors’ works or displays and cannot accept responsibility for theft or damage. Police are on duty 24 hours a day during the festival and setup.

Help!

If you have any questions, requests, or suggestions, please let us know.

Barry Schlecker, Executive Producer - (302) 690-5555 - barry@brandywinearts.com
Bailey Kung, Director of Operations - (302) 363-5955 - bailey@brandywinearts.com